Task Extractor – Detect Tasks from Mails

Most work does not arrive as a task but as a sentence inside a message: "please send that over by Friday", "can we move the meeting?", "the quote is still missing". Anyone who copies that into a list in the evening copies what they remember — and that is rarely everything.

The task magnet steps in exactly there. Yura reads incoming messages, spots the request, the commitment or the deadline inside them and creates a task from it. Not in the evening, but the moment the message arrives.

The source is what matters. Every task carries the message it came from. Ask a week later "why is this here?" and one click brings back the original sentence, rather than a memory of a memory.

Deadlines are read from the running text, not guessed from the subject line. "By Friday" becomes a date, "early next week" becomes a range, "whenever it suits" deliberately stays without one. What Yura cannot read with confidence stays open instead of wrongly dated.

New deadlines are checked against the calendar. When a commitment falls on an afternoon that is already booked, the clash sits on the task before it becomes a problem. That is the difference between a list and a plan.

Creating is automatic, deciding is yours. Yura completes nothing, moves nothing and deletes nothing on its own; the list is a proposal you work through at your own pace.

Add the AI Mail Assistant and the smart strategist and you get the whole chain: read, extract, order — and a sequence in the morning instead of a pile.

How does AI detect tasks in emails or documents?

Our AI analyzes sentence structure and context to automatically extract deadlines, action items, and assignees.

Can I edit extracted tasks manually?

Yes, every extracted task is presented for review. You can adjust priorities, deadlines, or assignees before committing.

Which formats are supported?

The module processes plain text, emails, PDF documents, and meeting minutes effortlessly.

Which channels do tasks come from?

From the mailboxes and chats you connect: Outlook, Gmail, Microsoft Teams and WhatsApp Business. Further channels can be added through the integrations.

How do I know why a task was created?

Every task carries the message it came from. One click on the source shows the original sentence in full.

What happens when no deadline is recognisable?

The task stays without a date. A guessed date would be worse than none — you add it once it is settled.

Does Yura spot scheduling clashes?

Yes. New deadlines are checked against the connected calendar. If a commitment falls on a booked slot, the note sits on the task.

Does Yura delete or move anything in my programs?

No. Yura reads along and creates tasks. Nothing is changed in your mailbox, chat or calendar.

Text becomes to-do list — AI extracts, checks for conflicts, and writes the list.

You write or dictate a text, the AI reads it, extracts tasks, checks your calendar for conflicts, and creates a to-do list.

Emails, chats, and meeting notes come in; the AI extracts to-dos, checks them against the calendar, and creates tasks. Nothing gets lost, no double entries.

Text in → AI extracts tasks → calendar check → to-do list ready.

Write or dictate, AI listens

You write or dictate your thoughts in natural language. The AI captures everything — no rigid forms, just your words.

AI reads and extracts actionable items

The AI analyzes your text, identifies tasks, deadlines, and priorities. Everything is structured automatically.

Checks calendar, flags conflicts

AI cross-references your calendar, detects scheduling conflicts, and suggests optimal time slots.

Write or dictate your tasks...

Meeting with client tomorrow at 2pm, review project proposal by Friday, call supplier about delivery

Review project proposal

Call supplier about delivery

Meeting with client (Tomorrow 2:00 PM) overlaps with existing appointment

Suggested Alternatives:

Simple, fast, automated.

Three steps to turn any text into organized tasks. No manual sorting, no missed deadlines.

You write or dictate your thoughts in natural language. No rigid forms, just your words.

AI analyzes your text, identifies tasks, deadlines, and priorities. Everything structured automatically.

AI cross-references your calendar, detects conflicts, and suggests optimal time slots.

By role. By function.

Wherever quick task capture matters — from project management to personal productivity.

Support & Customer Service

Capture follow-up tasks from customer conversations instantly.

Quick ticket-to-task conversion

Turn meeting notes into actionable project tasks automatically.

Meeting-to-task extraction

Team assignment suggestions

Freelancers & Agencies

Manage multiple client requests without missing a beat.

Client request tracking

Multi-project organization

Personal Productivity

Brain dump your thoughts, let AI organize them into tasks.

Quick capture anywhere

Smart prioritization