AI Mail Assistant for Outlook and Gmail
Answer emails automatically with AI: the assistant sorts your Outlook and Gmail inbox and drafts replies. Nothing is sent without your approval.
Yura reads your emails and condenses many messages into a short report. Outlook, Gmail and Teams are connected. Yura drafts replies following your instructions and sends them only after your approval.
- GDPR & Hosting in Germany
- Encrypted Transmission
- Purpose-Bound Usage
- Outlook, Gmail and IMAP · Your existing mailbox stays as it is
- Servers in Germany · TLS-encrypted, never used to train public models
- No second inbox · The assistant works inside the mailbox you know
- The approval stays with you · Nothing is sent without your click
It connects to the mailbox you already have
You keep your address and your inbox. The connection runs through each provider's official interface, and your credentials stay where they are.
- Microsoft Outlook Microsoft 365 and Exchange Through the Microsoft Graph API
- Gmail Google Workspace and personal accounts Through the official Gmail API
- IMAP / SMTP Any standard mail provider Standard protocol, TLS-encrypted
Yura AI Mail Assistant
Processing runs on servers in Germany. Mailboxes can be connected one at a time and disconnected at any point.
See the difference
The same inbox in four moments: first without and then with Yura AI.
- Order Without AI: By arrival. The newest message is on top, even if it can wait. With Yura: By urgency. Deadline, sender and request decide what sits on top.
- Handling Without AI: One by one. Open, read, close and start over again. With Yura: In batches. Mail that belongs together is read in a single pass.
- Response Without AI: Later. The reply waits until someone has time for it. With Yura: Draft ready. The suggestion sits below the mail before you type.
- Routine Without AI: All manual. The same question and the same answer, typed out every time. With Yura: Prepared. Recurring replies arrive already written. You press send.
From inbox to finished reply
Three steps every incoming email goes through. The panels on the right show the interface you see after signing in.
Every email is read before you open it
Yura reads every incoming message, identifies sender, request, deadline and tone and ranks it by urgency. Your inbox stays the same; only the order changes: the messages that need an answer today are at the top.
- The ranking high, medium or low sits next to every line
- Newsletters and system notifications drop to the bottom automatically
- Yura reads deadlines from the text of the message
Hundreds of messages, one clear report
At the end of the day you get a short report: how much came in, how much of it needs an answer and what is already done. Open items stand on their own, pure information is grouped, answered mail is ticked off. One look is enough for the overview.
- Action items kept apart from pure information
- Every item stays linked to its thread, and one click takes you to the original
- The report arrives at the same time every day
The draft is ready before you type
One click on Yura AI and the reply draft sits under the message, in your tone and with the facts from the thread. You read it, change what you want to change, and send. Nothing leaves your mailbox without your approval.
- Yura adopts the style of your earlier replies
- Yura takes dates and commitments from the thread
- Every draft can be edited before it goes out
AI Mail Assistant for Outlook and Gmail: Email Automation for Companies
How an AI mail assistant works in daily practice
An inbox gets tight when many messages arrive at once. Questions about prices, dates and delivery times repeat and get answered between two other jobs. The AI mail assistant starts exactly there: it reads every incoming message, identifies sender, request and deadline and ranks it by urgency. Your inbox stays as it is; only the order in which you work through it changes.
Answering emails automatically with AI: a draft, not autopilot
The assistant takes over the answering as a draft: it reads the incoming message, identifies the request and writes a reply in the tone of your earlier messages. Yura takes figures, dates and commitments only from the message thread in question. You see the text before it goes out and send it as it is or after your edits, later if you prefer. Replying gets faster, and the decision stays with you.
Everything the assistant handles in the background
The following features run inside the mailbox you already use: Outlook, Gmail or a mailbox from another provider.
Batch reading
Yura reads new messages in batches. With many messages a day, you work through your inbox in a few quiet passes.
Sorted by urgency
The order follows the request, the deadline and the sender. Newsletters and system notifications drop to the bottom automatically.
Deadlines read from the body
“By Friday” is rarely in the subject line. Yura reads dates and commitments from the text and notes them on the task.
Drafts in your own tone
Yura writes in the style of your earlier replies. Figures, dates and commitments come from the thread.
Scheduled sending
Write the reply today, deliver it tomorrow morning. Useful for messages that are finished on a Sunday evening but should not arrive on a Sunday evening.
Daily report in the evening
At the end of the day, one overview: how much came in, how much needs an answer, what is done. Every entry stays linked to its thread.
History stays with the contact
The history is linked to the contact person. Someone who writes by email today and via WhatsApp tomorrow remains the same case.
Several mailboxes, one view
A personal mailbox and a shared info@ address run together in the same list. Yura sorts the messages of all accounts together.
The approval stays with you
Nothing leaves your mailbox without you. Every draft is visible and editable before it goes out, and it is sent with your click.
Impact in every industry
Depending on the industry and role, the assistant helps in different places. Here you can see the concrete areas of use.
Support & Customer Service
The AI reads requests and suggests answers. You review and approve.
- Faster response times for tickets and emails
- Consistent sound and quality across all channels
- More time for difficult cases, because less needs to be typed
- Automated responses possible for off-peak hours
Sales & Distribution
Offers and follow-ups: AI formulates drafts, you adapt and send.
- The context from CRM and email is preserved, with no copy and paste
- More sales through faster response to prospects
- Consistent messaging for mass emails and campaigns
Project Managers & Teams
Status emails and agreements bundled together: the AI summarizes, you give the go-ahead.
- One shared approval for many individual emails
- Clear communication with customers and partners
- Understandable answers, team tone remains controlled
Management
Prioritize, delegate, or release inbox items with one click.
- Fewer interruptions and more time for strategic topics
- Time-controlled delivery for relief in everyday life
- You retain control: every email is visible before approval
In every industry: less time in the inbox and more time for the actual work, with full control.
Outlook, Gmail and IMAP: connected without migration
Email automation is only useful if nobody has to change mailbox. Yura connects to Microsoft Outlook, Gmail and mailboxes from other providers; addresses, folders and signatures stay untouched. If you already use the Outlook integration, the same logic appears in the window you know.
The same knowledge base serves other channels too: what is filed once applies in the WhatsApp integration as well, and tasks from a message move straight into planning through the Task Magnet. Recurring processes can be connected without programming through workflow automation.
GDPR-compliant, secure and transparent
How we protect your email data: transferred encrypted, processed in line with the GDPR and documented transparently.
GDPR & Hosting in Germany
Servers in Germany, processing under the GDPR
Encrypted Transmission
Modern TLS/SSL transport encryption for all connections
Purpose-Bound Usage
Your data is never sold and is only processed for your own workflows
No AI Model Training
Your data is never used to train public AI models
Transparent Integrations
Connections to Outlook & external tools operate under user control
User Data Governance
Full authority and transparency over roles, approvals & data flow
GDPR-compliant email automation
With business correspondence it is not the feature that decides but the legal position. Processing runs on servers in Germany and the EU, transport is TLS-encrypted, and your content is never used to train public AI models. Before use, we conclude a data processing agreement under Art. 28 GDPR.
You will find the details under data protection and security and in the privacy policy.
The effect shows where the same questions are no longer typed out one by one: handling time per case falls, and the more messages come in, the bigger the relief. With the AI mail assistant from Yura a full inbox becomes a sorted worklist, and you decide before anything is sent.
Questions about AI Mail Processor
Answers to what gets asked most. Something else on your mind?
How does AI analyze incoming emails?
The AI Mail Processor parses emails in a structured format, classifies urgency and topic, and proposes draft replies. You always confirm before sending.
Can the AI answer my emails?
Yes, as a draft. The AI reads the incoming email, recognizes the request and its urgency and writes a reply in the tone of your earlier messages. You see the text before it goes out and send it as it is or after your edits.
Is my email data kept confidential?
Yes, all data is processed strictly according to EU GDPR standards on servers in Germany. Email content is never used for training public AI models.
Does the module support Outlook and Gmail?
Yes, the AI Mail Assistant connects directly to Microsoft Outlook, Gmail and the mailboxes of other common providers.
Do I have to switch mailbox or migrate data?
No. The assistant connects to your existing Outlook, Gmail or IMAP/SMTP account. Addresses, folder structure and signatures stay unchanged, and no second inbox is created.
Will emails be sent automatically without my approval?
No. The assistant prepares drafts but sends nothing on its own. Every reply is visible and editable before it goes out. You can also schedule a draft for later; the approval still rests with you.
How does the AI know my writing style?
Yura derives the tone from your earlier replies. Figures, dates and commitments come only from the thread in question.
How long does setup take?
Connecting the account is a matter of minutes. Prioritisation is useful from the first pass; the writing style gets more accurate with every reply you approve.
Does it work with several mailboxes?
Yes. Several accounts run together in one view, for example a personal mailbox and a shared info@ address. Yura sorts the messages of all accounts together by urgency.
Do I still need filters and labels in Gmail?
Your existing filters and labels stay as they are. Filters follow fixed rules such as sender or subject. Yura also sorts by content and urgency, including emails no rule covers, and suggests draft replies for routine questions.
How does the AI mail assistant handle an email 10 minute mail address?
Addresses from services such as 10 Minute Mail, 10 Min Mail or 10min email expire after a short time, so a reply often no longer reaches the sender. The AI mail assistant reads these messages like any other, sorts them by urgency and prepares the reply as a draft. Whether the effort is worth it is your decision before sending.
Can I secure my Google account with a passkey if I use Gmail with Yura?
Yes, that stays your decision. The connection runs through your existing Google account, and how you sign in to Google, for example with a password, a passkey or two-factor authentication, is set in your Google account settings. A passkey therefore also protects the mailbox that Yura accesses.
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